Table of Contents
Chapter 1. Official Entertainment
Precedence
Precedence List
Chapter 2. Invitations
Formal Invitations
Fully Engraved
Example of Fully Engraved Wedding Invitations
Semi-engraved Invitations
Examples of Semi-engraved Invitations to a:
Reception.
Cocktails
Luncheon in Honor of Someone
Dinner in Honor of Someone Dinner.
Two Married Naval Officers.
Computer-generated Invitations
Handwritten Invitations.
Example of Handwritten Invitation
Telephone Invitations and To remind Cards
Examples of To remind Cards
For a Reception For a Luncheon Informal Invitations
Informal Cards
Example of Informal Invitation on a Folded Informal Card
Recalling Invitations Responding to Invitations Withdrawing Acceptances
Chapter 3. Seating Arrangements
Seating Diagrams
Usual Mixed Dinners.
Plan 1a - Host/hostess at Ends of Table
Plan 1b - Host/hostess at Mid-Table Plan
Plan 1c- Two at Each End of Table
Plan 1d- Host/hostess at Separate Tables (number divisible by four)
Plan 1e - Host/hostess at Separate Tables.
Mixed Dinners- Multiples of Four
Plan 2a - All Couples Married
Plan 2b - One Couple Unmarried
Plan 2c- All Couples Married -Round Table
Mixed Dinners- at Horseshoe-shaped Table
Plan 3a- Horseshoe-shaped Table with Couples
Plan 3b - Alternate Plan for Horseshoe-shaped table with Couples
Mixed Dinners -with Single Host/Hostess
Plan 4a - Single Host with Co-host
Plan 4b- Single Hostess with Co-hostess
Plan 4c or 4d- No Co-host/Co-hostess; All Married Couples.
Plan 4e or 4f- No Co-host/Co-hostess; Not All Married Couples
All Male/All Female Luncheons and Dinners
Plan 5a - With Co-host/Co-hostess
Plan 5b - Without Co-host/Co-hostess
Head Tables
Plan 6a- With Low-ranking Toastmaster
Plan 6b- With Important Official and Civilian Guests
Plan 6c -With Guests and Club Officers
Plan 6d- With Couples
Chapter 4. Formal Dining General Guidelines Dinner Partners
Example of Name Card
Seating Diagram- Rectangular Table Seating Diagram- Round Table.
Example of Escort Card
Place Cards
Examples of Place Cards
Menu Cards Conversation at Table
Smoking at Table.
Order of Departure
Thank You Notes
Chapter 5. Toasting
Ceremonial Toasts
British Customs
French and Italian Customs
Scandinavian Customs
Chapter 6. Receptions
Attire
Chapter 7. Cards and Calls
Calling Cards
Selecting Cards
Personal Cards Officers
Senior Flag Officers
Senior Officers
Junior Officers
Staff Corps Officers
Midshipmen
Retired Officers
Naval Attaches
Senior Officer Naval Attache
Senior Officer, Staff Corps, Naval Attache
Junior Officer Naval Attache
Other Naval Personnel
Navy Department Civil Officials
Civilian Women
Joint Cards
Informal Cards
Chapter 8. Dining-In
Officers of the Mess Guests
Procedure
Cocktail Hour Call to Dinner Grace
Gavel
Seating Arrangements Table Setting Wines.
Dining-In Toasts
Dining-In Violations of the Mess
POW/MIA Table
Chapter 9. Ship Ceremonies
Keel-Laying Ceremony
Invitation Program
Launching/Christening Ceremony
Invitation Program
Commissioning Ceremony
Invitation Program
Decommissioning Ceremony
Program
Chapter 10. Change of Command and Retirement Ceremonies
Change of Command
Invitation
Program
Seating on Platform
Receiving Line
Retirement Ceremonies
Invitation
Combined Change of Command and Retirement Ceremony
Invitation
Use of Printed Material and Mailing
Chapter 11. Arranging Visits for Dignitaries
General Guidelines
Planning.
The Escort Officer
Honors
Entertainment of Foreign Dignitaries
Dietary Restrictions of Foreign Dignitaries.
Record of Dietary Restrictions
Chapter 12. Forms of Address.
Married Military Women Other Forms of Address Introductions
American Dignitaries
Ambassador of the United States (on leave or retired).
Ambassador of the United States (on post)
Ambassador of the United States (woman)
Ambassador of the United States (with military rank) Assistant to the President
Assistant Secretaries of Executive and Military Departments
Associate Justice of the Supreme Court Cabinet Officers
Secretary of Defense The Attorney General
Chargé d'Affaires ad interim of the United States
The Chief Justice of the Supreme Court of the United States
Congressman (U.S.) or Congresswoman
Consul General, Consul or Vice Consul of the United States Former President of the United States of America Governor of a State
Judge of a Court Mayors
Minister of an U.S. Legation.
Minister of an U.S. Legation (woman) President of the United States of America Presiding Judge
Secretaries of the Armed Services Senator (U.S.).
The Speaker of the House of Representatives
Foreign Dignitaries
Ambassador
Ambassador with personal title of royalty or nobility
Chargé d'Affaires ad interim
King
Minister of an Embassy
Minister plenipotentiary of a Legation
President of a Republic
Prime Minister
Queen.
Military
Admiral, Vice Admiral, Rear Admiral
General, Lieutenant General, Major General, Brigadier General
British and Commonwealth Navies Foreign military with title of nobility
Initials of British Honors, Decorations and Medals.
Orders of Knighthood According to Precedence.
Annex A. Order of Precedence
Annex B. Foreign Service
Annex C. Military Ranks of the Armed Forces
Annex D. Military and Civilian Pay Grade Equivalents
Annex E. Models of Address
Military.
Navy and Coast Guard Officers
Marine Corps, Air Force and Army Officers
Navy and Coast Guard Enlisted Marine Corps Enlisted
Army Enlisted
Air Force Enlisted
Other Military
Civilian
The White House The Vice President The Judiciary
The Senate
House of Representatives Legislative Agencies Executive Departments Independent Organizations American Missions
Foreign Government Officials
State and Local Government. Ecclesiastical Organizations
Roman Catholic Church Protestant Episcopal Church Clergy of Other Denominations
Educational Institutions
Other Addressees
Annex F. Attire Guidance
Very Formal Occasions (White Tie) Formal Occasions
Ceremonial Occasions Informal Occasions Casual Occasions Miscellaneous
Annex G. Table of Service Equivalent Uniforms
Annex H. Guidelines for Planning a Reception
Annex I. Guidelines for Change of Command Ceremonies
Date and Times
Invitations.
Change of Command Message
Programs
Participation of Seniors. Bands
Rehearsal
Foul Weather Plan
Change of Command Notice Informing Nearby Ships Traffic Control
Parking
Ushers/Usherettes
The Ceremonial Area
The Ceremony.
Sample Checklist for Project Officers
Responsibilities of Ushers/Usherettes and Escorts
Ushers/Usherettes
Escorts
Lessons Learned and Potential Hazards
Annex J. Flags, Pennants, Honors, Ceremonies and Customs (U.S. Navy Regulations)
General
1201 - Authority for Dispensing with Honors
1202- Honors Restricted to Recognized Governments
1203- International Honors Modified by Agreement
Honors to National Anthems and National Ensigns.
1204- Manner of Playing National Anthem
1205 - Procedure During Playing of National Anthem
1206 - Morning and Evening Colors
1207- Salutes to the National Ensign
1208- Hail to the Chief'
Hand Salutes and Other Marks of Respect
1209- Exchange of Hand Salutes
1210 - Occasions for Rendering Hand Salutes
1211- Other Marks of Respect
Gun Salutes
1212- Saluting Ships and Stations
1213- Gun Salutes to the Flag of the President or the Secretary of State
1214- Gun Salutes to the Flag of the Secretary of Defense, Deputy Secretary of Defense, the Secretary of the Navy, and Under Secretary of Defense, and Assistant Secretary of Defense, the General Counsel of the Department of Defense, the Under Secretary of the Navy
or an Assistant Secretary of the Navy
1215- Gun Salutes to a Foreign Nation
1216- Returning Salute to the Nation Fired by Foreign Warship.
1217- Gun Salutes to the Flag of a Foreign President, Sovereign or Member of a Reigning Royal Family
1218 - Gun Salutes when Several Heads of State are Present
1219- Authority to Fire Gun Salutes to Officers in the United States Naval Service
1220- Gun Salutes to the Senior Officer Present
1221- Gun Salutes to Foreign Flag Officers
1222- Notification of Gun Salute
1223- Procedure During a Gun Salute
1224- Inability to Render or Return a Gun Salute
1225- Returning a Gun Salute
1226- Restrictions on Gun Salutes
Passing Honors
1227- Passing Honors and Close Aboard Defmed
1228 - Passing Honors Between Ships
1229 - Passing Honors to Officials and Officers Embarked in Boats
1230- Passing Honors to Foreign Dignitaries and Warships
1231 - Sequence in Rendering Passing Honors
1232- Dispensing with Passing Honors
1233 - Crew at Quarters on Entering or Leaving Port
Official Visits and Calls
1234 - Definitions
1235- Tables of Honors for Official Visits of United States Officers
1236- Tables of Honors for Official Visits of United States Civil Officials
1237- Tables of Honors for Official Visits of Foreign Officials and Officers
1238 - Table of Precedence of Diplomatic and Consular Representatives
1239- Official Visits to the President and to Civil Officials of the Department of Defense
1240- Official Visits and Calls Among Officers of the Naval Service
1241- Official Visits or Calls Between Officers of the Naval Service and Other Armed Services
1242- Official Visits with United States Diplomatic and Consular Representatives
1243- Official Visits with Governors of United States Territories, Commonwealths and Possessions
1244- Official Visits with Foreign Officials and Officers
1245- Uniform for Official Visits
1246 - Honors on Departure for, or Return From, an Official Visit
1247- Procedure for Official Visits
1248- Returning Official Visits and Calls
1249- Side Honors
1250- Dispensing with Side Boys and Guard and Band
1251 - Uniform for Members of the Marine Corps
Formal Occasions Other Than Official Visits
1252- Honors to an Official Entitled to 19 or More Guns
1253 -Honors for a Flag or General Officer, or Unit Command,er, Assuming or Relieving Command
1254 - Honors at Official Inspection
1255 -Honors for a Civil Official Taking Passage
1256- Quarterdeck
1257 - Musical Honors to the President of the United States
Display of Flags and Pennants
1258- Authorized Display of Flags and Pennants
1259- Display of National Ensign, Union jack and Distinctive Mark from Ships and Craft
1260 - National Ensign at Commands Ashore
1261- Display of National Ensign During Gun Salute
1262- Display of National Ensign in Boats
1263- Dipping the National Ensign
1264- Half-Masting the National Ensign and Union Jack
1265- Following Motions of Senior Officer Present in Hoisting and Lowering the National Ensign
1266 - Personal Flags and Pennants Afloat
1267- Broad or Burgee Command Pennant
1268- Display of More than One Personal Flag or Pennant Aboard Ship
1269- Display of a Personal Flag or Command Pennant When a National Ensign is at Masthead.
1270- Personal Flags and Pennants Ashore
1271- Personal Flag or Command Pennant, When Officer Temporarily Succeeded in Command.
1272- Absence Indicators
1273- Personal Flags and Pennants of Officers in Boats, Automobiles and Aircraft
1274- Flags of Civil Officials in Boats, Automobiles and Aircraft
1275- Bow Insignia and Flagstaff Insignia for Boats
1276- Display of Foreign National Ensign During Gun Salute
1277- Display of National Ensigns of Two or More Nations.
1278- Choice of Foreign Flag or Ensign in Rendering Honors
1279- Dressing and Full-Dressing Ships
1280- Senior Officer Afloat Pennant
Special Ceremonies, Anniversaries and Solemnities
1281- Ships Passing Washington's Tomb
1282- Ships Passing USS ARIZONA Memorial
1283- National Holidays
1284- Ceremonies for National Holidays
1285- Foreign Participation in United States National Anniversaries and Solemnities
1286- Observance of Foreign Anniversaries and Solemnities
Deaths and Funerals.
1287- Death of a United States Civil Official
1288- Death of a Person in the Military Service
1289- General Provisions Pertaining to Funerals
1290 - Funeral Escorts
1291 - Display of Personal Flag, Command Pennant or Commission Pennant in Funerals
1292- Burial in a Foreign Place
1293- Death of Diplomatic, Consular or Foreign Official
1294- Transporting Body of Deceased Official
Tables
Relative Rank and Precedence of Officers of Different Services
Passing Honors Between Ships
Passing Honors to Officials and Officers Embarked in Boats
Honors for Official Visits of United States Officers
Honors and Ceremonies
Honors and Ceremonies/Administrative Notes
Honors for Official Visits of Foreign Officials and Officers
Precedence of Diplomatic and Consular Representatives
Display of National Ensign and Union Jack
Death of a United States Civil Official
Death of a Person in the Military Service
Funeral Escorts
Annex K. Funerals
General
Duties of the Officer in Charge of the Ceremony
Receiving the Remains Procession
At the Grave
Memorial Service Honors
Conduct of Funerals When Military Personnel are Limited
Figures
Figure 19-1 -Receiving the Remains from a Building.
Figure 19-2- Entering Chapel; Leaving Chapel
Figure 19-3- Receiving Remains at Cemetery Gates
Figure 19-4- Order of March of Funeral Procession
Figure 19-5- Receiving the Remains at the Burial Ground
Figure 19-6 - March to the Grave
Figure 19-7 - A Distribution of Units at the Grave
Figure 19-8- Honor Guard
Annex L. Sources of Etiquette and Protocol Information and Regulations
Annex M. Glossary of Terms